Shared recording

PAFI Forum Venue and Participation Briefing

PAFI - 24 September 2026 - 09-12-18 AM.mp4 · 6:14 · 1 speaker

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Summary

Speaker 1 delivered an attendee briefing covering venue layout, session locations, access controls, programme navigation, participation guidelines, networking and social-media engagement.

Leadership dialogues and plenary sessions were described as taking place in one venue area, while parallel sessions would be held in Vark, located at the end of the corridor. Refreshments, hospitality, tea and coffee were identified as available in Man Singh three and four, as well as the veranda later in the briefing.

The speakers' lounge and sponsors' areas—identified as Man Singh two and Man Singh five—were stated to be restricted and controlled-access spaces. Attendees were asked to wear badges at all times because some badges have access controls.

The programme comprises approximately 25 back-to-back sessions. Attendees were requested to arrive five minutes before each session and use the programme accessible by scanning the back of their cards. Volunteers were available to assist anyone unable to scan the programme.

Parallel sessions were described as a first-time addition, operating on a first-come, first-served basis because seating is limited to approximately 40. Topics mentioned included sessions for “35,” Women in Public Affairs, and sessions open to all; the phrase “sessions for 35” was unclear in the transcript.

Speaker 1 set question-and-answer expectations: delegates should raise a hand, wait for the moderator's invitation, use the usher-provided microphone, introduce themselves and their organisation, and ask one concise, relevant question. All sessions were announced as being recorded, with media present.

Attendees were encouraged to network with industry leaders, policy makers and public affair professionals during breaks and in designated networking spaces. They were also encouraged to share content from the event on X, LinkedIn and Instagram, tag PAFI, speakers and delegates, and follow PAFI's social channels.

Key takeaways

Approximately 25 back-to-back sessions are scheduled, and attendees were asked to be seated five minutes early.
Parallel sessions in Vark are first-come, first-served, with seating for about 40.
Man Singh two and Man Singh five are restricted controlled-access areas; badges must be worn at all times.
The programme can be accessed by scanning the back of the attendee card, with volunteers available for help.
All sessions are recorded and media are present.
Attendees were encouraged to network and amplify the event on X, LinkedIn and Instagram.

Key moments

Venue layout overview
Locations for sessions, refreshments and restricted areas are explained.
Programme and parallel sessions
Approximately 25 sessions, card-based programme access and limited Vark seating are announced.
Q&A protocol
Instructions on moderator recognition, microphone use, introductions and one-question limit.
Recording notice
All sessions are announced as on record, with media present.
Networking encouragement
Delegates are encouraged to engage with industry leaders, policy makers and public affair professionals.
Social-media call to action
Attendees are asked to follow and tag PAFI on X, LinkedIn and Instagram.
Closing
Speaker 1 notes participation by 100-plus leaders and offers assistance.

Decisions made

No explicit final decision was identified.

Action items

Action	Owner	Deadline
Be seated five minutes before every session.	Not specified	five minutes before every session
Scan the back of the attendee card to view the programme and session locations.	Not specified	Not specified
Ask volunteers for assistance if unable to scan or access the programme.	Not specified	Not specified
Follow the Q&A protocol: raise a hand, wait for the moderator, introduce name and organisation, and ask one short, specific and relevant question.	Not specified	Not specified
Wear the event badge at all times.	Not specified	Not specified
Put phones on silent.	Not specified	Not specified
Network and engage with other delegates during breaks and in networking spaces.	Not specified	Not specified
Share event content on X, LinkedIn and Instagram; tag PAFI, speakers and fellow delegates.	Not specified	Not specified
Follow PAFI on LinkedIn, X and Instagram.	Not specified	Not specified

Topics discussed

Venue layout and restricted areas

to 01:08 Speaker 1

Speaker 1 outlined the locations for leadership dialogues, plenary sessions, parallel sessions, refreshments and restricted areas. Vark was identified as the parallel-session venue; Man Singh three and four as refreshment/hospitality areas; and Man Singh two and five as controlled-access speakers' lounge and sponsors' areas.

Programme access and parallel-session logistics

to 02:45 Speaker 1

Speaker 1 described approximately 25 back-to-back sessions, asked attendees to arrive five minutes early, and directed them to scan the back of their cards for the programme. Parallel sessions in Vark are first-come, first-served with approximately 40 seats; volunteers can assist with programme access.

Q&A, badges and recording protocol

to 04:07 Speaker 1

Speaker 1 gave Q&A instructions, including moderator invitation, microphone use, introductions and a one-question limit. Attendees were asked to wear badges, silence phones and arrive early. All sessions were announced as recorded, with media present.

Networking and social-media engagement

to 05:38 Speaker 1

Speaker 1 encouraged delegates to network during breaks and in refreshment/veranda spaces, and to share event content through photo booths and PAFI's X, LinkedIn and Instagram accounts.

Closing attendance note

to 06:13 Speaker 1

Speaker 1 thanked partners and supporters, stated that more than 100 leaders from government, business and public policy were involved, and invited attendees to seek assistance if needed.

Important numbers & facts

about 25 — Number of back-to-back sessions stated to be scheduled.
five minutes before every session — Requested arrival/seating time for attendees.
about 40 — Approximate seating provision for the new first-come, first-served parallel sessions in Vark.
one question — Requested maximum number of questions per delegate during Q&A.
100 plus leaders — Speaker 1 stated that more than 100 leaders from government, business and public policy were involved.

Speaker highlights

Speaker 1

Main points

Explained venue locations, access-controlled areas and refreshment spaces.
Outlined the programme structure, including approximately 25 back-to-back sessions and new parallel sessions in Vark.
Provided attendee instructions for programme access, seating, Q&A participation, badges and phones.
Announced that all sessions are recorded and that media are present.
Encouraged networking and social-media sharing.
Reported participation by more than 100 leaders from government, business and public policy.

Positions

Encouraged delegates to maximise networking and engagement opportunities.
Encouraged participants to amplify the event through PAFI's social-media channels.

Commitments

Stated, “I'll be here,” in relation to helping attendees who need assistance.

Follow-ups

Confirm the meaning of “sessions for 35,” which was unclear in the transcript.
Attendees needing programme-access assistance should contact available volunteers or Speaker 1. (Speaker 1)